Notice of Privacy Practices


HIPAA requires us to keep your PHI (personal health information) private and to give you this notice about our legal duties and our privacy practices.

Our commitment to your privacy

Our practice is dedicated to maintaining the privacy of your personal health information as part of providing professional care. We are also required by law to keep your information private. These laws are complicated, but we must give you this important information. This is a shorter version of the full, legally required noIce of privacy practices. Please talk to our privacy officer (see the end of this form) about any questions or concerns.

How Cedar Tree Wellness Center will use and disclose your protected health information with
your consent.

We will use the information we collect about you mainly to provide you with treatment, to arrange payment for our services, and for some other business activities that are called, in the law, health care operations. After you have read this notice we will ask you to sign a consent form to let us use and share your information in these ways. If you do not consent and sign this form, we cannot provide treatment to you. If we want to use or send, share, or release your information for other purposes, we will discuss this with you and ask you to sign an authorization form to allow this.

Disclosing your health information without your consent

There are some times when the law requires us to use or share your information. For example:

  1. When there is a serious threat to your or another’s health and safety or to the public. We will only share information with persons who are able to help prevent or reduce the threat.
  2. When we are required to do so by lawsuits and other legal or court proceedings.
  3.  If a law enforcement official requires us to do so.

There are some other rare situations. If you should have further questions, please inquire about where you can obtain more detailed information.

Your rights regarding your health information
  1. You can ask us to communicate with you in a particular way or at a certain place that is more private for you. For example, you can ask us to call you at home, and not at work, to schedule or cancel an appointment. We will try our best to do as you ask.
  2. You can ask us to limit what we tell people involved in your care or the payment for your care, such as family members and friends.
  3. . You have the right to look at the health information we have about you, such as your medical and billing records. You can get a copy of these records, but we may charge you for it. Contact our privacy officer to arrange how to see your records.
  4. If you believe that the information in your records is incorrect or missing something important, you can ask us to make additions to your records to correct the situation. You have to make this request in writing and send it to our privacy officer. You must also tell us the reasons you want to make the changes. Such requests are not a guarantee that the requested changes will be made, however, each request will be reviewed and you will receive a response to it.
  5. You have the right to a copy of this notice. If we change this notice, we will post the new version in the waiting area, and you can always get a copy of it from the privacy officer.
  6. You have the right to file a complaint if you believe your privacy rights have been violated. You can file a complaint with our privacy officer and with the Secretary of the U.S. Department of Health and Human Services. All complaints must be in writing. Filing a complaint will not change the health care we provide to you in any way. Also, you may have other rights that are granted to you by the laws of our state, and these may be the same as or different from the rights described above. We will be happy to discuss these situations with you now or as they arise. If you have any questions regarding this noIce or our health information privacy policies, please contact the privacy officer, who is Katya Brewington and can be reached by phone at 615-301-8437 or by e-mail at

The effective date of this noIce is July 2023.

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